Memorandum (“memos”) are used in business to convey in-house information, including: announcements, new procedures, report company activities, or share information with employees. They are not confidential. They are meant to be a casual means of communication. They should be informal and friendly.
All memos have a similar structure:
- From (the sender’s name)
- Date being sent
- Subject line
Give the most important information in the first paragraph or the purpose statement. The rest of the paragraphs elaborate on what was conveyed in the first paragraph. Bullet points or lists are often used.
Re or Subject:
Paragraph telling information being conveyed.
Paragraphs explaining the information and its impact.
See: http://www.niu.edu/wac/archives/files/memogdln.html from Northern Illinois University.
This does not pertain to legal memoranda, which are a separate style of writing. Legal memoranda are used to report the results of legal research and are therefore, formal and comprehensive. However, it still has the same header as all other memorandum. After the header, you may want to include a table of contents. Then you would write the following sections:
- Brief Answer
- Statement of Facts
- Assumptions (optional)
- Legislation (optional)
- Sources or research list
- Appendices if any